Reception and Office Administrator

Dino Fino Operations Limited in Malta is looking for a motivated and organized individual to join our dynamic team as a Reception and Office Administrator. As our company’s first point of contact, you will play a critical role in creating a positive and professional impression for our clients, guests, and employees. You will provide administrative support to various departments within the organization in addition to managing the reception area.

Responsibilities:

• Greet and welcome visitors, clients, and employees in a friendly and professional manner;
• Answer and direct incoming phone calls to the appropriate individuals;
• Manage the company’s main email account and respond to inquiries promptly;
• Maintain the reception area’s cleanliness and ensure a comfortable environment for visitors;
• Coordinate and schedule meetings, conferences, and appointments;
• Assist with travel arrangements and accommodation bookings for staff members;
• Receive and distribute incoming mail, packages, and deliveries;
• Order and maintain office supplies;
• Coordinating with office IT Personnel, Housekeeper, and other servicing personnel;
• Performing basic bookkeeping;
• Assist with the preparation and organization of company events and meetings;
• Provide general administrative support, including data entry, filing, and document management;
• Collaborate with various departments to ensure smooth office operations;
• Confirming Employee’s Timesheets;
• Updating leave/sick employee balances and handling HR-related documents;
• Coordinating Cash Deposits; and
• Run errands for the office (if necessary).

Requirements:

• Proven experience as a receptionist, office administrator, or similar role;
• Office administration/business certification would be an asset;
• Knowledge of the Microsoft Office Suite;
• The ability to plan ahead of time, stay organized, and meet deadlines;
• Excellent communication and interpersonal skills;
• The ability to work independently;
• Strong organizational and multitasking abilities; and
• Clean driving licences.

Benefits:

• Friendly and inclusive working environment;
• Many opportunities for career growth and advancement within a well-organized, expanding organization;
• Modern offices and working environment;
• 50% special discount on all DINO FINO product lines.

Be a vital part of our success by assisting us in maintaining a smooth and efficient office environment. Apply now by sending your resume to [email protected].