Reception and Office Administrator

Dino Fino Operations Limited in Malta is looking for a motivated and organized individual to join our dynamic team as a Reception and Office Administrator. As our company’s first point of contact, you will play a critical role in creating a positive and professional impression for our clients, guests, and employees. You will provide administrative support to various departments within the organization in addition to managing the reception area.


  • Greet and welcome visitors, clients, and employees in a friendly and professional manner;
  • Answer and direct incoming phone calls to the appropriate individuals;
  • Manage the company’s main email account and respond to inquiries promptly;
  • Maintain the reception area’s cleanliness and ensure a comfortable environment for visitors;
  • Coordinate and schedule meetings, conferences, and appointments;
  • Assist with travel arrangements and accommodation bookings for staff members;
  • Receive and distribute incoming mail, packages, and deliveries;
  • Order and maintain office supplies;
  • Coordinating with office IT Personnel, Housekeeper, and other servicing personnel;
  • Performing basic bookkeeping;
  • Assist with the preparation and organization of company events and meetings;
  • Provide general administrative support, including data entry, filing, and document management;
  • Collaborate with various departments to ensure smooth office operations;
  • Confirming Employee’s Timesheets;
  • Updating leave/sick employee balances and handling HR-related documents;
  • Coordinating Cash Deposits; and
  • Run errands for the office (if necessary).


  • Proven experience as a receptionist, office administrator, or similar role;
  • Office administration/business certification would be an asset;
  • Knowledge of the Microsoft Office Suite;
  • The ability to plan ahead of time, stay organized, and meet deadlines;
  • Excellent communication and interpersonal skills;
  • The ability to work independently;
  • Strong organizational and multitasking abilities; and
  • Clean driving licences.


  • Friendly and inclusive working environment;
  • Many opportunities for career growth and advancement within a well-organized, expanding organization;
  • Modern offices and working environment;
  • 50% special discount on all DINO FINO product lines.


Be a vital part of our success by assisting us in maintaining a smooth and efficient office environment. Apply now by sending your resume to [email protected].